Every organization depends on Intranet Software, or at the absolute least, a combination of platforms, to provide the functions that an intranet performs. This is because workplaces need internal communication, centralized, readily shareable information, and a sense of worth and engagement from their staff members.
This requirement has increased dramatically during the last ten years. The advent of improved technology and the growth of remote work have revolutionized how contemporary businesses interact and cooperate. Various studies have shown that workplaces are under more pressure to maintain the level of experience that both consumers and workers demand. As a result, employers are being compelled to focus on innovative strategies for retaining and engaging their workforce.
Most Popular Intranet Software
1. Axero
It is a provider you should add to your list if you’re searching for intranet software that has everything you need, including flexibility and features like knowledge management, employee engagement, and internal communication. Organizations in a wide range of sectors utilize Axero in various ways because it allows users to share information with both consumers and staff.
Axero is a flexible intranet software that may be used by a variety of organizations, including institutions offering their students a digital center, franchisees consolidating data for many locations, and businesses seeking a standard intranet to manage internal operations.
Features:
- API.
- Access Controls/Permissions.
- Active Directory Integration.
- Activity Dashboard.
- Activity Tracking.
- Activity/News Feed.
- Alerts/Notifications.
- Approval Process Control.
- Archiving & Retention.
- Assignment Management.
- Audio Calls.
- Blogs.
- Brainstorming.
- Calendar Management.
- Calendar Sync and many more.
Pricing:
- Free trial available.
- Business: $2000/month.
- Custom pricing is available.
2. Connecteam
An all-in-one tool called Connecteam keeps teams in communication and productive. With the aid of several technologies, users may establish digital workplaces that facilitate more effective management of their everyday responsibilities. Workflow management and organization are greatly facilitated by the ease with which teams may exchange information and work together in real time on projects.
By monitoring the status of tasks or projects or by expediting team communications, Connecteam may help you save time. Automating procedures like staff onboarding and attendance monitoring, which would normally need human labor or outside services, helps save expenses.
Furthermore, you may save overhead expenses related to physical storage space and maintain secret information worry-free since all data is safely kept in the cloud. By giving staff members access to the most recent business updates and rules without requiring them to consult many sources, Connecteam improves organizational culture and fosters a sense of community among them.
Features:
- Activity/News Feed.
- Add & Edit Photos.
- Alerts/Escalation.
- Alerts/Notifications.
- Appointment Management.
- Appointment Scheduling.
- Approval Process Control.
- Approval Workflow.
- Archiving & Retention.
- Assignment Management.
- Attendance Management.
- Attendance Tracking.
- Audit Management.
- Audit Trail.
- Automated Scheduling.
- Automatic Backup.
- Automatic Time Capture.
- Availability Management and many more.
Pricing:
- Free plan available.
- Basic: $29/month.
- Advanced: $49/month.
- Expert: $99/month.
3. PeopleOne
It is a cutting-edge one of the Best Intranet Software that helps businesses realize their corporate culture. PeopleONE is a feature-rich solution that is based on Microsoft SharePoint and serves as an all-in-one platform for engagement and communication for businesses trying to create a culture of high performance.
All employees, whether desk-based, remote, or frontline personnel, will get critical announcements, events, policy changes, and leadership updates from HR and Leadership teams.
Depending on your choices, PeopleONE provides you with actionable data on the degree of interaction for each position at the department or employee level. This assists you in gauging employee engagement and, if needed, taking remedial action to improve.
Features:
- Communication Management.
- Content Library.
- Content Management.
- Discussions/Forums.
- Document Management.
- Document Storage.
- Employee Database.
- Employee Directory.
- Employee Profiles.
- Employee Recognition.
- Engagement Tracking.
- Event Calendar.
- File Management.
- Gamification.
- Goal Management.
- Knowledge Base Management.
- Knowledge Management and many more.
Pricing: Contact PeopleONE for pricing.
4. Simpplr
Are you trying to figure out how to combine email with internal communication channels? Simpplr is an Intranet Software that includes an email builder along with most of the features you would expect from an intranet. You may design unique newsletters with the Simpplr Employee Newsletter that compile material from certain Simpplr website sections.
Regretfully, this function and the Leadercast video are extras that come with further charges. Additionally, there are few customization options, which leaves some users’ homepages crowded. Additionally, users have mentioned that there should be more robust connectors for event management and an enhanced commenting system for activity.
Features:
- Content Management.
- Customizable Branding.
- Discussions/Forums.
- Document Management.
- Document Storage.
- Drag & Drop.
- Email Management.
- Employee Communities.
- Employee Database.
- Employee Directory.
- Employee Onboarding.
- Employee Photos.
- Employee Portal.
- Employee Profiles.
- Engagement Tracking and many more.
Pricing:
- Free trial available.
- Business: $4 per user per month.
5. SharePoint
One of the Best Intranet Software providers on the market is SharePoint. However, did you realize that SharePoint isn’t actually an intranet? You read it correctly! Although it is not pre-packaged intranet software, SharePoint is a document management tool that can be used to create an intranet and store the content you want inside it.
Because it is a Microsoft product with extensive M365 connectors and file storage features, SharePoint is used by many businesses. However, there is an excessive amount of complexity that comes with these deep linkages. Because the customization and architecture are so complex, businesses must hire SharePoint developers to administer and maintain their websites.
Features:
- Customizable Forms.
- Customizable Templates.
- Data Synchronization.
- Data Visualization.
- Discussions/Forums.
- Document Management.
- Document Review.
- Document Templates.
- Drag & Drop.
- Email Management.
- File Management.
- File Sharing.
- File Transfer.
- Forms Management and many more.
Pricing:
- Free plan available.
- Online plan 1: $5.00/user/month.
- Online plan 2: $10.00/user/month.
6. Hub
Pancentric Digital’s smart social intranet software and client portal, The Hub, allows teams and workers to securely exchange data, connect and work together on various projects, and optimize processes.
By offering an intranet platform that is customized to meet the unique needs of various businesses and organizations, The Hub promotes engagement and efficiency. It has an easy-to-use UI, a 48-hour setup time, lifetime free upgrades, and secure Google Cloud hosting for all of its features.
Unlimited hub communities, user permissions that may be customized, an infinite number of themes, email and instant chat capabilities, a contact directory, and automatic custom alerts are just a few of the many features that make up the feature-rich Hub Intranet Software.
Features:
- Compliance Tracking.
- Configurable Workflow.
- Contact Management.
- Content Library.
- Content Management.
- Customizable Branding.
- Customizable Fields.
- Customizable Forms.
- Customizable Questions.
- Customizable Reports.
- Customizable Templates.
- Data Import/Export.
- Data Security.
- Discussions/Forums.
- Document Management.
- Document Storage.
- Email Management.
- Employee Communities.
- Employee Database.
- Employee Directory and many more.
Pricing:
- Free trial available.
- Contact sales for custom pricing.
7. Yammer
On the other end of the complexity scale is Yammer, Microsoft’s alternative to SharePoint. It is a collaboration platform for internal communication and engagement that is also owned by Microsoft. Its affordability and simplicity as compared to other intranet software providers contribute to its allure. Yammer does have advantages, however.
There are several restrictions since it is an out-of-the-box program; for certain users, even something as basic as turning off email notifications is unavailable. Another common complaint from clients is that they are inundated with automated emails, which hinders productivity and clogs up an efficient communication channel.
Features:
- Communication Management.
- Data Import/Export.
- Discussions/Forums.
- Document Management.
- Employee Communities.
- Feedback Management.
- File Sharing.
- File Transfer.
- Full Text Search.
- Group Management.
- Knowledge Base Management.
- Live Chat.
- Mobile Access.
- Prioritization and many more.
Pricing:
- Available with Microsoft 365.
- Microsoft 365 E3: $36.00/user/month.
- Microsoft 365 E5: $57.00/user/month.
- Microsoft 365 F3: $8.00/user/month
8. Assembly
With Assembly’s user-friendly, cutting-edge, and secure intranet, your staff will be able to work more productively rather than harder. Their platform facilitates employee communication and efficiency for organizations by using digital forms and surveys, tasks, and workflow automation, among other features.
The adaptable intranet offered by Assembly may also facilitate idea management, enhance communication, and streamline routine procedures. This adaptable intranet platform unites people, information, and interaction in a safe environment.
Features:
- Customizable Reports.
- Customizable Templates.
- Discussions/Forums.
- Document Management.
- Document Storage.
- Drag & Drop.
- Employee Communities.
- Employee Database.
- Employee Directory.
- Employee Engagement.
- Employee Onboarding.
- Employee Portal.
- Employee Profiles.
- Employee Recognition.
- Employee Reward Programs.
- Engagement Tracking.
- Event Calendar.
- Feedback Management and many more.
Pricing: Free but extra for premium features.
Key Features of Intranet Software
For your company, the ideal Intranet Software should serve as a single information source. The following are some typical characteristics of the Best Intranet Software solutions:
Communication streams: Announcements, instant messaging, business news feeds, team or individual chat streams, and instant messaging should all be included in intranet systems.
Rich social features: Features like shout-outs, engagement polls, “like” buttons on postings, and emoji-supported replies are becoming a common sight in many systems designed to encourage user participation.
Tools for document collaboration: Users should be able to simply connect new documents to pre-existing document repositories or write new ones immediately inside the platform. In addition, a lot of systems provide tools that make working together easier, such as the ability to tag colleagues in papers or assign them tasks to finish or approve.
Knowledge sharing: Employees should be able to readily access important company papers from inside your intranet system. Knowledge sharing may take many different forms. Through subsites or topic-based information wikis inside the platform, several solutions can provide more targeted information exchange.
Employee directories: That are interactive, or dynamic may be a great method to increase productivity and teamwork, especially in larger companies. This is because it allows users to search an organizational chart or corporate directory based on department, geography, or specialized skills. Extra points if you can initiate a direct conversation with the team members you locate by clicking through.
FAQ
Q: Can I use Intranet Software for free?
A: A few of the mentioned options offer a free version. Others offer a free trial.
Q: What are intranets used for?
A: An intranet is a secret network that is located within a business and is used by staff members to safely exchange data and computer resources. Teleconferences and group work may also be done over an intranet. Intranets facilitate internal communication among businesses.
Q: Does the intranet use the internet?
A: Organizational Intranet. A private network that is located within an organization is called an intranet. It connects to the public Internet using the same Internet Protocol (IP) address system. All parts, however, including routers, DNS servers, and web servers, are privately owned and managed by the company.