Description-wise, the best task management software is a digital tool that helps individuals and teams to manage their tasks. These are more feature-full than just simple to-do lists. Task management tools let teams work together digitally by organizing, prioritizing, and handing tasks to each other.
So what exactly does task management software do? As with most software, there is a variety of complexity and technological progression among different systems. Their typical features include the following:
- Task scheduling enables the setting of deadlines in advance.
- Task customization and editing to update for particular situations.
- Task allocation may include internal associates, external partners, or both.
- Notifications/alerts to remind users about imminent tasks and responsibilities.
- Recurring tasks or templates to regulate repetitive steps in your workflow.
- Sub-tasks, or parent tasks, are used to create supplementary steps within a task.
- Time tracking to record the amount of time spent on each task.
- Progress reporting is used to track present positioning in the overall goal.
- Task organization using tags and labels to group a common team or project.
- To-do lists for simple task visualization.
Best Task Management Software
1. Hive
Hive is an all-inclusive software that helps teams to work faster. As one of the best task management tools, Hive can be utilized by teams of all sizes to manage forthcoming tasks, allocate work to team members, and collaborate within this platform.
In addition to being excellent task management software, Hive is used by hundreds of teams for project management, remote work, and overall team collaboration. To get started on Hive with a free trial, sign up on the website and start managing your work more efficiently within minutes.
Key Features:
- Create and allocate tasks from meeting notes and emails.
- Allocate tasks to internal and external users.
- Display tasks in different project layouts.
- Time-tracking and reporting.
- Upload, organize, and attach necessary files to tasks.
- Create recurring tasks with templates.
- Communicate on various tasks with comments and tags.
2. MeisterTask
MeisterTask is one of the best task management tools designed with responsive teams in mind, but it can cater to teams with many different workflows. This software was made with modernized features meant to be automatic and user-friendly.
In this platform, teams can use customizable Kanban-style boards to organize their tasks and observe the progress of a project. One of the most attractive aspects is MeisterTask’s free basic plan, which allows three projects with unlimited project members and unlimited tasks. offers limited utilization (for an unrestricted number of project members) for no cost.
Key Features:
- Changeable levels of responsibility with the division between task “assignees” and “watchers.”
- Included Time-Tracking.
- Option to add custom fields to assigned tasks.
- Several checklists within tasks.
- Attach files and images to assigned tasks.
- Task relationship management and tags.
3. Casual
Casual is a visual task management software that lets you arrange your tasks the way you work best. It is an excellent choice for all small or growing project-based teams, not only project managers.
What’s different is that they don’t show tasks in conventional project layout views, instead allowing users to organize tasks how they visualize them in their minds. If you have never worked with visual project management before, Casual has preset templates that can help you work quickly.
Key Features:
- Visual workflow formation.
- Charting.
- Task reliance and grouping.
- Allocating tasks and setting deadlines.
- Recurring tasks and projects.
- Landmark tracking.
4. Todoist
Todoist is one of the top task management tools that help people to see everything they need to do in one place. It works as an online to-do list where users can manage their tasks and projects, whether for themselves or as part of the team.
Users like Todoist for its user-friendly interface and mobile app, which make it fast and easy to use every day as things pop up. Because this software is less inclusive than other task management software, Todoist is the best choice for teams or organizations with simple workflows.
Key Features:
- Create subtasks and frequent tasks.
- Commentary on projects and tasks.
- Favorites option for keeping key projects, labels, or filters on top of the list.
- Prioritization levels.
- Karma awards points for finishing tasks and maintaining streaks.
5. nTask
nTask is task management and project management software that allows tracking project development, collaboration across teams, and risk evaluation. The application comes with an intuitive and minimalistic interface, making it easy to onboard new users. nTask is also very easy to access, being available on several platforms.
Key Features:
- Task, risk, project, and team management.
- Gantt charts.
- Kanban boards.
- Zoom incorporation.
- Association tools.
- Issue and time tracking.
- Timesheet management.
6. Clubhouse
Clubhouse is a task management tool made exclusively for developers. This tool offers everything developers must have to manage their software projects, all compiled in an intuitive interface without redundant features.
Clubhouse makes software development quite simple, using incorporations with significant apps like GitHub, Slack, and Zapier to decrease repetitive tasks and maximize effectiveness. This software is perfect for small and mid-sized teams that use a Kanban-style methodology. To try it, a free trial on their website can be opted for.
Key Features:
- Percentage-Complete Tracking.
- Task introduction.
- Inveterate task management.
- Main tasks.
- Task board view option.
Read More: 9 Reasons Why Resource Management is Important
7. FunctionFox
FunctionFox is a task management tool particularly loved by creative professionals working at marketing agencies, PR firms, and design teams regardless of the size. These teams prefer this tool because an ad agency created it with particular needs.
This platform is powerful enough to support creative teams with what they want daily, including creative project management, time tracking, and instrumentation without extra features that may mess up their workspace. There are various plans, starting at just $5 per month per user.
Key Features:
- Multiple layouts like Gantt/timeline, task boards, and list views.
- Time tracking.
- Budgeting.
- Client association.
- Project reporting and analytics.
8. Paymo
Paymo is an all-inclusive tool that is particularly useful for teams trying to manage tasks, estimate costs, and bill clients all in the same software. Once you have planned out your project and subsequent tasks, convert it into an estimate with tasks, hourly budgets, and costs.
After you send it to your patron for approval, you can swiftly turn it into an invoice in the software. Paymo lets you turn timesheet data into an invoice for customers so that you can stay informed about payments as the project advances. Paymo no longer offers an unrestricted free plan; freelancers can access a limited free plan with basic task management.
Key Features:
- Task prioritization standard.
- Capacity to attach files to any task.
- Kanban and Gantt project view.
- Invoicing, estimates, and expenditure management.
- Mobile app for Android and iOS.
Choosing the Best Task Management Software
By the time you are done reading this, you will have a better idea of which of the best task management software would be suitable for you and your business. In case you are still uncertain about what to look for in a task management tool, here are some crucial factors:
- Select a task management software that is easy and flexible so that it can grow and modify with your team and projects.
- Remember that this tool will become an organizational and communications center, helping you with task management, team collaboration, and budget management.
- Ensure there is a good Help Center and a customer support team to assist you whenever you face any trouble.
- If you want to change the tool you are currently using, set up a no-obligation, one-on-one demo session.
