As a project manager, you are aware that without appropriate resource management tools, your toolkit is lacking. You may do more work in less time by tracking a project, including all associated expenditures, resource levels, and capacity planning.
- Assignments are finished on schedule.
- Projects are finished on schedule and under budget.
- When they cross the finish line, they all rejoice.
However, this only occurs when the appropriate resource management techniques are used. It’s among the greatest methods to maximize the capabilities of your team and expedite the resource allocation procedure!
Finding the best resource management tools for your team’s requirements is the reason you’ve come here, and this article will help you do just that. We examine the best resource management software below, highlighting their features and the costs of the tools.
Top Resource Management Tools
1. ClickUp
Look no further than ClickUp if you’re looking for the greatest, most configurable resource management tools. Given its versatility, it’s the ideal tool for every project manager’s toolbox. ClickUp is designed to be adaptable enough to handle a variety of activities, including resource management, project development, and keeping your whole team in sync with given documents and tasks.
For instance, by allocating tasks to the right team members, ClickUp’s role-based views let you personalize resource planning assignments and projects. Additionally, its analytics and reporting features make it simple to monitor overall utilization, reassign resources as needed, and track progress.
Are there any initial resource plans that aren’t working out? With so much customized rule-based automation and the flexibility to build custom dashboards with calendar views and charts for your resource scheduling timeline, you won’t miss it.
Features:
- Approval Process Control.
- Approval Workflow.
- Archiving & Retention.
- Assignment Management.
- Audit Trail.
- Automated Scheduling.
- Automatic Time Capture.
- Backlog Management.
- Bar Chart.
- Billable & Non-Billable Hours and many more.
Price:
- Free plan available.
- Unlimited: $10 per month per user.
- Business: $19 a month per user.
- Enterprise: Contact for pricing.
2. Monday.com
Along with resource scheduling tools to assist project managers in seeing the broad picture, Monday.com is one of the most reliable resource management tools. Project managers can quickly allocate work, prioritize timelines, and keep track of any resources they are allotted across several projects they are managing with the use of simple drag-and-drop tools.
Although this resource management tool has almost all of the primary project management features you would anticipate, it is not as flexible as some of the other top resource management software choices on our list.
Features:
- Approval Process Control.
- Approval Workflow.
- Archiving & Retention.
- Artwork Management.
- Assessment Management.
- Asset Categorization.
- Asset Library.
- Asset Lifecycle Management.
- Asset Sharing.
- Assignment Management and many more.
Price:
- Free plan available.
- Basic: $8 a seat per month.
- Standard: $10 a seat per month.
- Pro: $16 a seat per month.
- Enterprise: Contact for pricing.
3. Mosaic
The terms “intuitive” and “comprehensive” immediately spring to mind when describing Mosaic as a resource management tool. Users can manage their resources, access statistics, and make data-driven choices using this resource planning solution.
Project teams may assign tasks, monitor availability, and manage resource availability using the abundance of resource scheduling options that Mosaic provides. To make sure your team is coordinated and centralized for project planning, Mosaic employs a variety of technologies, including AI capabilities. The best part is that this resource management application is based on the notion that team members can see their workload, which keeps them motivated and helps them meet deadlines.
Features:
- Collaboration Tools.
- Commenting/Notes.
- Communication Management.
- Consolidation/Roll-Up.
- Correlation Analysis.
- Customizable Dashboard.
- Customizable Fields.
- Customizable Reports.
- Customizable Templates.
- Dashboard and many more.
Price:
- Team Plan: $9.99 per user per month.
- Business Plan: $14.99 per user per month.
- Enterprise Plan: Contact the sales.
4. Runn
It is one of the robust resource management tools of choice. Runn provides customers with an extensive feature set to assist them in efficiently organizing, overseeing, and monitoring projects. It helps users make smarter decisions, make the most use of resources, and expedite project execution via improved resource planning.
Its pre-built reports and interactive interface make it simple and fast for users to learn about the status of project management. In addition to having strong analytics capabilities, this resource planning application assists users in seeing patterns and identifying areas that need development. To guarantee smooth team cooperation and the greatest resource management experience, Runn also interfaces with a wide range of well-known project management solutions.
Features:
- Assignment Management.
- Automatic Time Capture.
- Availability Management.
- Billable & Non-Billable Hours.
- Billable Items Tracking.
- CRM.
- Capacity Management.
- Collaboration Tools.
- Commenting/Notes.
- Customizable Reports and many more.
Price:
- Free plan available.
- Pro: $10 per user per month.
5. Hive
Hive provides methods designed to stop overbooking if it’s a persistent issue while allocating resources across projects. Additionally, you are in charge of assigning resources and choosing who will be in charge of workload management tasks thanks to the bespoke roles you get.
A simple yet effective method of visualizing resource allocation based on project phase, team responsibilities, and milestones is provided by the resource management and project planning user interface. It enables users to rapidly evaluate progress, capacity, scheduling of resources, and allocations.
Hive provides the functionality you might anticipate from other resource management software, such as automatic alerts for better project planning and time-off management. Consider Hive as a resource management and resource planning solution if, as a project manager, you value transparency and ease of use.
Features:
- 3PL Management.
- Delivery Tracking.
- Inventory Management.
- Inventory Tracking.
- Location Tracking.
- Multi-Location.
- Order Management.
- Order Tracking.
- Real-Time Analytics.
- Real-Time Data and many more.
Price:
- Free plan available.
- Teams: $12 per user per month.
6. Hub Planner
Hub Planner is the result of combining a scheduler, many timesheets, and reporting tools. For improved project management skills, one of the best resource management tools is straightforward. Even while it may not be as customizable as a product like ClickUp, it still provides good project management, resource scheduling, and resource planning functions for smaller teams.
Its capabilities for dynamic budgeting are perhaps its strongest feature set. The application provides a user-friendly budgeting wizard that assists in creating a personalized budget for every project and monitors actual against projected spending.
An interactive cost analysis dashboard is another feature of Hub Planner that offers a visual summary of expenses and budget use. Managers are informed when a project is over or under budget thanks to automatic budgeting and tracking notifications, which makes this an excellent tool for financial resource planning.
Features:
- API.
- Access Controls/Permissions.
- Activity Dashboard.
- Activity Tracking.
- Agile Methodologies.
- Approval Process Control.
- Assignment Management.
- Billing & Invoicing.
- Budget Management.
- Calendar Management and many more.
Price:
- Plus & Play: $7 per resource per month.
- Premium: $18 per resource per month.
- Business Leader: $54 per resource per month.
7. nTask
You and your team work together to plan, organize, and evaluate every project with nTask. Similar to other resource management and project management software, nTask provides the fundamentals of resource management, budgeting, milestone setting, and a drag-and-drop kanban board planner that makes any project more visible.
Then, what distinguishes nTask? The subtleties are crucial when it comes to nTask. For instance, you may make templates on your own to use for the next tasks. Additionally, it has an integrated time-tracking system that shows cost-to-completion figures at each stage of your project.
Features:
- @mentions.
- Access Controls/Permissions.
- Activity Tracking.
- Agile Methodologies.
- Alerts/Notifications.
- Assignment Management.
- Billing & Invoicing.
- Budget Management.
- Calendar Management.
- Chat/Messaging and many more.
Price:
- Free plan available.
- Premium: $4 a month billed yearly.
- Business: $12 a month billed yearly.
- Enterprise: Contact the team.
8. Celoxis
Celoxis combines capabilities for process automation with agile resource management solutions. It provides project managers with a comprehensive view of their initiatives via robust reporting and business analytics.
In order to help project managers better understand their project data, Celoxis also provides customizable visuals. Additionally, it gives your staff external-facing capabilities for client portal management. Remember that Celoxis still has to add features to strengthen its product’s ability to meet a variety of project requirements.
Features:
- @mentions.
- AI/Machine Learning.
- API.
- Access Controls/Permissions.
- Activity Dashboard.
- Activity Tracking.
- Agile Methodologies.
- Alerts/Notifications.
- Approval Process Control.
- Assignment Management and many more.
Price:
- Cloud: $25/user/month.
- On-Premise: $25/user/month.
9. Forecast
Dealing with customers? To guarantee you meet client satisfaction, Forecast includes a plethora of resource management and project tools. You may preserve resource visibility on the back end while updating stakeholders.
Forecast is excellent for project planning since it doesn’t leave you wanting more in terms of resource management software. Its highly visible dashboard, timesheets, and reports make sure you’re allocating your bandwidth across all active projects in the best possible way for resource planning. Forecast could be a good choice to think about if your company provides services.
Features:
- Budget Management.
- Budgeting/Forecasting.
- Bug Tracking.
- Business Process Automation.
- Calendar Management.
- Capacity Management.
- Change Management.
- Client Portal.
- Collaboration Tools.
- Color Codes/Icons and many more.
Price:
- Lite plan: €27/seat/month.
- Pro plan: €46/seat/month.
- Plus plan: Contact sales.
How To Choose The Best Resource Management Tools
Choosing the best resource management tools for your business or project is a critical decision that can significantly impact productivity and efficiency. The right tool helps streamline processes, improve collaboration, and optimize resource allocation. To make an informed choice, consider the following factors:
Understand Your Needs: Identify the specific resources you need to manage—whether they are human resources, equipment, finances, or time. Some tools are specialized for certain resource types, so understanding your requirements will guide your selection. For example, if managing human resources is a priority, look for tools that offer team scheduling and workload management features.
Ease of Use: A tool’s user interface should be intuitive and user-friendly, allowing both managers and team members to adopt it with minimal training. A complicated tool can lead to frustration and decreased productivity. Opt for solutions that offer a clean, accessible design and integrate seamlessly with existing workflows.
Scalability: Your organization’s needs may change over time. Choose a resource management tool that can grow with your business. Scalable tools allow you to add more resources, projects, and users as your team or company expands, without requiring a complete system overhaul.
Collaboration Features: The best tools support collaboration by enabling real-time updates, file sharing, and communication among team members. Look for features like task assignments, Gantt charts, and calendar views that help teams stay on the same page and reduce bottlenecks.
Integration and Customization: Ensure that the tool integrates with other software your team uses, such as project management platforms or accounting systems. Customization options are also important to tailor the tool to your specific workflows.
Ultimately, selecting the right resource management tool requires balancing functionality with usability. By evaluating these factors, you can select a tool that enhances productivity and supports your organization’s growth.
FAQ
Q: What is the purpose of resource management software?
A: Software for resource management may monitor a number of resource characteristics, including cost, availability, and skill levels. It then helps when projects come up by matching the most suitable resources to fulfill the project’s needs.
Q: What is resource management’s main objective?
A: A set of procedures and methods known as resource management is used to guarantee that you have all the resources required to finish a project or achieve organizational goals. For greater earnings and a high return on investment (ROI), it also emphasizes using those resources as efficiently as possible by getting rid of waste.
Q: In resource management, what does usage mean?
A: One KPI (or measure) of resource planning that helps leaders and project managers analyze performance and effort over a certain period is resource usage. It gauges how productive your staff is and may show you if your company is using too many or too few resources.
