9 Wiki Software Tools for Teams

Dr. Ankit Sharma, PhD

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Wiki Software Tools

Wiki Software Tools supports the growth and running of internal or external sites to be the go-to for business information or documentation of a certain topic. That may also entail generating, updating, organizing (or hyperlinking), and accessing material in wiki repositories online.

But wiki content generation, or updating, is collaborative; thus, software for wiki sites facilitates team collaboration. And team members simply need a Web browser for access rights to enable them to create new pages inside the wiki and change current ones that other members have made.

Companies utilize Best Wiki Software to develop internal wikis for staff and external wikis for customers or users. For instance, an external wiki may include useful product instructions. Summing up, wiki technologies allow you to consolidate organizational or product information.

Some Top Wiki Software

1. ClickUp

ClickUp is an all-in-one project management application that includes hundreds of customizable and collaborative capabilities like managing knowledge bases and team wikis.

One of its major features is ClickUp Docs, which helps teams build the most thorough and structured notes, knowledge bases, wikis, meeting agendas, and so much more and connect them directly to your workflow in ClickUp.

Teams may also interact in real-time and edit information concurrently without overlapping with its smart collaborative editing and detection function, and design their pages with the rich-formatting tools.

For an added degree of structure, ClickUp Docs enables you to build nested pages inside a Doc, add custom tags to organize your work, and connect critical Docs together, making it simpler than ever to create, access, and edit your team’s wikis.

2. Confluence

One of the finest Wiki Software Tools is Confluence. Built by Atlassian, it is an excellent knowledge and content management platform. It’s wonderful for working on material and ideas and interacting with individuals throughout the firm.

This enterprise wiki software offers real-time editing, which allows team members to work on the same page at the same time. You receive all the other fantastic features like adding in-line comments, @mentions, and more. Using Confluence, you may generate material such as documents, PDFs, photos, and more.

3. Zoho Learn

Zoho Wiki is Zoho’s wiki software to develop knowledge stores for teams. We must caution you, nevertheless, that Zoho Wiki’s capabilities belong to a bigger platform—Zoho Learn, a learning management system. But if you think about it, a knowledge base is nothing more than a learning store, so the layering makes sense.

4. Document360

Document360, one of the Best Wiki Software, delivers an all-inclusive wiki solution for your internal personnel and consumers.

It includes a simple and clean user interface with features such as AI-powered search, category manager, tag management, article templates, and more. Its drag-and-drop interface enables you to organize all the categories and subcategories in the manner you desire.

That is not everything. It provides complete customization of documentation pages and article descriptions, allowing you to add the content’s gist, which benefits in quick search and SEO. It allows enhanced interaction with a team of editors, authors, and publishers. Notifications may also be set up to delete or update outdated material.

5. Notion

One of the most popular team wiki solutions in the market, Notion is the chosen option for teams at IBM, Pixar, Spotify, and more. You may establish personal and private workplaces to manage your stuff.

The one element that sets Notion apart from other enterprise wiki software out there is its extremely configurable UI. It also enables you to build nested pages, keeping everything nicely organized.

Businesses and teams across the spectrum may use Notion to develop comprehensive documents and knowledge bases to exchange information with one another.

6. Slite

Another one on the list of top Wiki Software Tools is Slite. It offers clarity to your work by letting you generate and keep key corporate papers in one location. The platform allows you the ability to create private notes or public workspaces that can be shared with your employees.

You may choose to generate these documents from scratch or import them from Google Documents, Dropbox, Confluence, Evernote, and more. Whether it’s employee onboarding, meeting minutes, or team handbooks, you can generate and save all these papers neatly in “channels.”

7. Google Drive

If you’re looking for something straightforward and quick to access, then Google Drive is the way to go. Unlike other team wiki solutions, Google Drive doesn’t offer a variety of appealing features, but it provides you with all the fundamentals you need to get started.

As a small firm, you may establish multiple folders for different teams or categories and upload documents in them. The sharing tool enables you to choose users who may access the documents and make any adjustments to them.

8. Tettra

If your team utilizes Slack a lot, then Tettra will fit in with your team effortlessly. You may link the applicable Tettra category to the associated Slack channel. This way, each time you post anything in a given category, it’ll send a notice to that Slack channel.

You may now search for documents in your Tettra knowledge base from your Slack app. And if there’s a document that hasn’t been written yet but may be a terrific addition to the current knowledge base, then you can submit it using the ideas function.

9. Slab

The chosen option of over 7000 enterprises like Vox Media and Asana, Slab is another one of the many Best Wiki Software for remote teams.

It features an elegant editor that helps you to produce beautiful documents that are simple to consume and lovely to look at. This enterprise wiki software also enables you to insert docs and files from other applications into your pages.

Content in Slab is categorized by ‘Topics’ instead of the typically used tags or folders. All your papers are shown on the left side of your site. The program also provides you with data to measure if your expertise is being read and absorbed by the team.

Features Should You Look for in a Wiki Software

Wikis have to be customized to your company and navigable for everyone—especially non-technical users. Here are a few characteristics to consider while choosing Wiki Software Tools:

Search functions: The Best Wiki Software helps your team, customers, or users search and discover the correct information—quickly. A firm wiki must have an accurate search feature and aim.

Navigation: Organized content hierarchies are crucial for users to browse material on your wiki software and via things like wiki repositories for bidirectional linking.

Collaboration: Creating, editing, and continually updating information is a must-have for wiki software. It should be straightforward to format, add material, and incorporate pictures, links, or code.

Version history: The finest wiki systems log all modifications to your wiki pages to maintain accountability, which is vital for open-source wiki software. It also enables you to securely revert back to prior versions.

Authentication and access management: Your wiki solution may not be a public wiki and incorporate confidential business material. Or it might be a combination of both, so whatever the situation, you need a tool that can make sure critical material remains secured.

Connectors: Third-party connectors between your wiki software and other programs can integrate data and analytics into your pages.

User documentation and support: If you need to host a help center, your wiki solution should be able to serve as a centralized location for your users and your material.

Templates and customization: If developing your wiki from scratch is hard and even disheartening, seek wiki software with built-in templates.

FAQ

Q: Can I use Wiki Software Tools for free?

A: Many of the options mentioned here have a free version.

Q: What are some examples of content on self-hosted wiki software?

A: Since self-hosted wiki software is online, team members, customers, or users may access a wiki platform anytime, anywhere. A corporation wiki or wiki engine generally includes:

  • Company information: Mission, vision, and values statements.
  • Organizational chart: Company structure, department splits, and employee directories.
  • Employee handbooks: Company policies, perks, regulations, and terms.
  • Brand guidelines: Tone, logos, color palettes, and publicity materials.
  • Industry data: Competitive analysis and industry surveys or reports.
  • Internal content: Best practices, recommendations, sales papers, and product tutorials.

Q: What type of information might be stored in a company’s wiki software?

A: Here are some types of information that can be stored:

  • Product changes and methods.
  • PTO and other HR-related rules.
  • Project management templates.
  • Local restaurant suggestions.

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