8 Digital Whiteboard Software for Team Collaboration

Dr. Ankit Sharma, PhD

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Digital Whiteboard Software

When we think about team collaboration, a whiteboard usually comes to mind. Teams may discuss concepts, make plans, create mockups, & explain information to coworkers using the original collaboration tool—physical whiteboards. Digital Whiteboard Software is needed along with them.

Whiteboards have been a valuable tool for teams worldwide for a long time. However, whiteboards only function if your coworkers are in the same area. Whiteboards are giving way to their digital equivalents as employment becomes more telework-based. Employees don’t have to come into the office every day of the week because more & more companies are allowing remote work.

Having remote employees has several advantages, including lowering office expenses like rent, stationery, & utilities, saving employees’ travel times, and avoiding pointless meetings, water-cooler conversations, & office politics. However, there are also some disadvantages.

When your team is absent, you frequently have to rely on email correspondence rather than whiteboard meetings to communicate with your coworkers. This frequently ends up being a major mess, as you might guess.

The industry has seen a proliferation of digital whiteboard software over the past ten years in an effort to address this critical issue. Through the provision of a workspace, Best Whiteboard Software enables teams to bypass the convoluted email chain & go directly into brainstorming and collaboration.

Some Top-Rated Digital Whiteboard Software

1. Microsoft Whiteboard

The first item on our list is a Digital Whiteboard Software made by Microsoft, the undisputed leader in workplace efficiency. After buying Intentional Software, a business run by Charles Simonyi, a former chief software architect at Microsoft, Microsoft created Microsoft Whiteboard.

Teams may communicate using this “digital canvas” by logging onto the Whiteboard app from anywhere in the globe. Whether you access them from the same device or a different one, your whiteboards remain secure in the cloud until you’re ready to revisit them. There’s no need to photograph or otherwise designate your whiteboards as “Do Not Erase.”

Users have the option of downloading a Windows or iOS app or using the Whiteboard app directly from the web. You can quickly create flow diagrams or sketches on the whiteboard app if you have a Microsoft Surface pen. Overall, the Whiteboard is a solid platform for groups to work & interact.

2. Google Jamboard

A touchscreen 55-inch 4k display called the Google Jamboard is available. Jamboard was created as a digital whiteboard for your workplace, allowing users to draw ideas in the traditional whiteboard manner while enjoying the accessibility & interactivity of an interactive canvas.

Users may quickly collaborate with team members from any location while dropping photographs, adding comments, & pulling files directly from the web.

3. ClickUp

Teams from many sectors can manage projects, interact more effectively, & consolidate their work using ClickUp, an all-in-one productivity solution.

No matter what project type you employ, ClickUp’s customization features are adaptable & strong enough to help you manage your workload, keep track of project updates, & interact with the team, whether you’re a member of a large-scale corporate team, a small agency, a school, or a solopreneur.

The extensive feature set of ClickUp is well-known, & it now includes the brand-new Whiteboards tool! Whiteboards are now formally operational after being announced & made available to the general public in beta in November 2021.

4. Mural

For design teams who are separated by distance, Mural is one of the Best Whiteboard Software. Mural encourages you to forgo digitizing your content in favor of beginning your work on its digital whiteboard & exchanging ideas there.

The creation of digital sticky notes, tasks, to-do lists, design mockups, doodles, & other items is possible, and users may share these items with team members anywhere in the world.

In addition to its fantastic collaboration capabilities, Mural offers anonymous voting sessions so users may express their opinions without worrying about backlash. You may make Murals anytime inspiration strikes & share them with your colleagues using an iOS app.

5. Crayon

Crayon is the whiteboard tool for you if you don’t require fancy whiteboard software but need something quick & simple to collaborate.

To get started, simply visit their website, give your coworker the link, and input your name & the name of the meeting room. Your coworker & you are collaborating on a live whiteboard! There is no need for complicated sign-up procedures or downloading or installing software.

Crayon lets you click & drag on the white canvas to begin painting, just like the Paint software on Windows. A text box to enter text may also be opened by double-clicking anywhere. For those brief & impromptu brainstorming sessions, Crayon is one of the most basic digital whiteboards available.

6. Conceptboard

Conceptboard does not refer to itself as only a Digital Whiteboard Software; it aspires to become your collaborative workspace where groups from all departments may join to complete tasks.

It provides you with the essential virtual place to interact & bring ideas together, whether you are in marketing, product development, strategy, or project planning. Conceptboard enables you to expedite the review & approval process, whether managing several projects or working on product packaging.

Quickly gathering & combining everyone’s feedback is made possible by the ability to annotate documents & make comments. Team members may collaborate in real time and add papers, screenshots, photos, & files to the whiteboard to keep everyone informed. You can add as much material as you like to ever-expanding whiteboards.

7. Draw.chat

Working together remotely on a digital whiteboard is a blessing. You might as well have the ideal collaboration tool in your hands if you add text, voice, & video chat to it.

It simply does all of those. Make a short brainstorming session by setting up a private conference room, sending the link to your team, & joining in. Provides various useful formatting tools, including the ability to annotate PDFs & photos as well as add text, change color, add images, & more.

Additionally, under your primary link, you may construct a variety of whiteboards for various uses. Cool, huh? When finished, you may save your sketches to your computer or send them to clients & other team members.

8. Whiteboard Fox

Whiteboard Fox provides a rapid virtual board to collaborate with friends & coworkers. It is another no-frills, quick one of the Best Whiteboard Software. You only need to visit whiteboardfox.com, choose “start drawing,” configure permissions, & you’re ready to begin.

Once inside, a whiteboard with grids is in front of you so that you may sketch. Simple sketching tools with capabilities to draw, erase, move, zoom, and add text & images to the board are available.

The “copy all” option allows users to copy anything they add to the whiteboard & paste it into their note-taking app or any other app they want. While it might not have as many features as Real-time Board, Whiteboard Fox is a solution for people who always want something handy that does the job.

Features & Abilities of a Digital Whiteboard Software

White screens may be shared with others in real-time, but interactive whiteboards are more than that. With new capabilities that address the growing complexity of projects, procedures, & concepts, they not only offer a creative environment for remote teams but also assist users in better facilitating ideation & cooperation.

Look for a product with these characteristics when shopping for Interactive Digital Whiteboard Software:

  • Users may still work together before or after a live meeting using the shareable whiteboard’s infinite canvas that can be zoomed in & out.
  • Downloadable & exportable boards.
  • Designed for use with tablets & smartboards, enables many simultaneous touches.
  • Integrations with platforms like online conferencing & video.
  • Themes, color, forms (such as arrows or virtual sticky notes), writing tools for the computer, & text/font selections are all built-in design components.
  • Multimedia (pictures, videos, etc.) support.
  • The ability to import data from other papers.
  • Ability to poll.

FAQ

Q: Can I use Digital Whiteboard Software for free?

A: Most of the options mentioned here have a free version.

Q: Can I install & use third-party software despite having native software?

A: If you think the native software isn’t enough to carry out your tasks, you can install another one.

Q: Can using another software crash the system?

A: Incidents like this haven’t happened yet. Just don’t run two of the software together.

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